Camps and excursions
Camps, Excursion & Activities are in addition to the normal school program and therefore require careful special consideration, planning, approvals and adherence to College and Departmental policies.
An excursion is an activity organised by a school (not including work experience) during which students leave the school grounds to engage in educational activities (including camps and sport). Adventure activities are included in this definition (regardless of whether they occur outside the school grounds or not). In undertaking the planning process, staff are required to consider the following:
College staff are required to follow the College’s planning and approval process (which is in accordance with Departmental policy and requirements) when planning a Camp, Excursion or Activity. It is important that the guidelines outlined in the policy are closely followed in order to reduce risk, increase student engagement and ensure that there is consistency in the manner in which activities and excursion are planned and implemented.
The planning and running of camps, excursions and activities are covered by the following DET guidelines:
College Procedures and Responsibilities
In order to follow Department guidelines and ensure that camps and excursions are well planned, it is important that College staff follow the below checklist. By doing so, we are able to maximise student safety, communication, participation and educational outcomes, whilst minimizing risk to both the College and individuals.
It is important that any activity that is in addition to the normal school program is of an educational benefit and has clear links to the curriculum and College priorities. Staff need to ensure that the initial stages of planning involve discussing with colleagues both the benefits and the impacts of the planned activity. All students must be dressed in full school uniform or sports uniform. Exceptions can be made for particular activities such as adventure activities
Organising an event that repeats over multiple weeks
Typically, parent consent can only be provided for a specific event, not multiple activities at different locations and dates. A single permission form would be acceptable for multiple events in the following circumstances:
Staff are advised to obtain a Camps, Excursions and Activities Checklist to assist with organising and implementing.
1.A full refund will be provided when:
The nature of transportation used should be included on permission slips to parents.
Charter Bus/Bus Hire: The College encourages staff members to seek quotes from different companies when booking a charter bus, particular for long trips. At least one member of staff is seated at the back of the bus to ensure supervision.
Public Transport: Staff must ensure that they provide details of arrival and departure times for buses or trains. If students are dismissed from the station parents are to be informed via the permission forms. Parents must be advised if students are to provide their own Myki.
Staff Vehicles: As per DET advice, staff are to avoid using their own private vehicles for transporting students wherever possible. If it is deemed necessary to transport a student in a private vehicle, then the name of the staff member driving and their vehicle registration number must be stated on the permissions slip. The vehicle must have comprehensive insurance.
Students making their own way: The degree of supervision to be provided for secondary students leaving the school during school hours to engage in educational, sport or other activities is a matter for local decision. Deciding on the level of supervision needs to balance safety with school programs where students are encouraged to undertake activities outside the school either individually or in small groups. Typically, it would be acceptable for senior students to make their own way to a local venue provided that parent permission is sought. Each excursion involving students travelling on their own will be approved on an individual basis.
Supervision and ratios for day excursions
Day excursions are typically staffed at a ratio of 1:20. Exceptions may be made at the Principal’s discretion based on the maturity of the students and the nature of the activity. Overnight study camps, local and interstate tours can be staffed at a 1:15 ratio.
Events that require additional staff for an excursion or a camp should seek interest from all staff members (either via email or Compass). The names of all staff members who have expressed interest is to be included in the event application on Compass (under Administration Details). Administration will make staffing decisions based on:
Part time staff & excursions
Part time staff who have been required to attend an excursion or a camp on a day that they are not normally required to work may negotiate arrangements with the Principal.
Research has identified a strong mind/body connection showing us that what is good for the body is good for the brain and in turn good for learning. The health benefits of a nutritious diet should not be underestimated. Consuming nutritious food and adopting a healthy lifestyle assists students to grow and develop to their optimum potential, and can lead to better concentration and consequently improved educational outcomes. A healthy diet plays a preventative role in nutrition related conditions and diseases such as obesity, dental decay, osteoporosis, cardiovascular disease, diabetes mellitus (Type 2) and a range of cancers.
Parents, teachers and students must work together to support a whole school approach to building a school culture in which students actively choose nutritious food and a healthy lifestyle.
Learning about healthy eating and nutrition in the classroom is more effective when a Healthy Food Policy is promoted within the school environment and reflected in its food service policies and canteen menus. At least 1/3 of a child’s daily food intake is consumed at school and while some students visit the canteen only occasionally, as a “treat”, a number of children rely on it every day for their food and drinks.
This policy incorporates the entire school community whilst at school, on school excursions, camps and any other school function conducted or supported by Beaumaris Secondary College.
The goals of the Healthy Eating Policy are to:
The school community will encourage students to take responsibility for their own food choices by encouraging critical thinking and evaluation of food choices.
This policy will be monitored by the Canteen subcommittee of School Council and will consist of the Principal, parents, students, staff, the canteen manageress and business manager who will meet twice each term and ensure:-
All new students and staff have been briefed on the Healthy Eating Policy
The Healthy Eating Policy is first School Council Meeting each year
Risk assessments must be completed for all camps and excursions prior to any excursion or activity that involves risk. Risk Assessments need to be provided to all staff members attending an activity prior to the activity.
Risk Assessments provided by third parties: Risk Assessments provided by companies providing an activity may be included for school council approvals to support a risk assessment produced by College staff.
The following activities require College Council approval. The College Council meets monthly all submissions need to be provided in a timely manner for Council consideration. Speak to a member of school leadership for clarification.
Cycling, Bushwalking, Overseas Tours, Swimming, Snow Skiing,
Canoeing, sailing, rafting
Overnight Bushwaking, Surfing, Horseriding
When planning a camp, provision should be made for ensuring that ratios are covered in the event that one staff member is required to take a student to hospital when camping in a remote location. Consideration must also be given for transportation issues that arise in this situation as well. Supervision must include both male and female staff for overnight camps/tours
When staying at a residential campsite emergency procedures should be explained as soon as practicable after arrival and a trial evacuation exercise should be carried out immediately to ensure that procedures are appropriate and staff and students are familiar with them.
If students are to be supervised by an adult other than a Beaumaris staff member then the following must be adhered to:
In most circumstances, students will not be allowed to bring their mobile phones on overnight school camps or excursions. The school will provide students and their parents and carers with information about items that can be brought to special activities and events, including mobile phones.
A request for an incursion must be made by creating an ‘event’ in Compass and follows the same approval process as an excursion.
All visitors to the College must sign in at the general office and comply with the Child Safe standards.
Parent consent must be sought for any activity that involves students leaving the College grounds. ‘Indemnity forms’ is not a valid form of parental consent.
Ultimately responsible for the Health & Safety of staff and students. Delegates oversight of approval process of extra curricula activities to one of the Assistant Principals on a yearly basis. Principal is responsible for ensuring that decision making processes are consistent with all Beaumaris Secondary College and DET policies and procedures.
Teacher organising the event
Teacher in Charge
Teacher involved in camp, excursion or activity