Communication Policy and Procedures

Effective communication is central to keeping our college community fully informed. There are numerous forms of communication used in today’s schools and it is vital there is a three way partnership with the students, school staff and parents.  Beaumaris Secondary College encourages open communication on student progress and growth.

At Beaumaris Secondary College, we understand that effective communication is a process that needs to be relevant and timely so that all parties access information as required. We expect that everyone in our school community will adhere to respectful and polite behaviours at all times. In this document we outline these communication responsibilities and expectations to support everyone to become fully informed and to strengthen the school, student, home partnership.

Rationale:

The policies of the school guide and describe the main processes, functions and operations of the school.  The development and review of policies is part of an agreed process to ensure that key stakeholders are part of the consultation and review process. 

Implementation:

The policies describe the rationale, aims and implementations of the operations and directions of the school as a whole.

The process of considering school policies will be managed by the principal and will be a continuous cycle, and will use a transparent and consultative process.

  • New policies will be added and modified to reflect the growth and evolution of the new school and new programs.
  • All policies will use the school policy layout, meet legislative and compliance requirements, and have a designated review period
  • When developing a new policy, the principal will consult with appropriate personnel in order to draft the initial policy statement. The draft policy may be circulated for comment to the appropriate committee/s, to staff members, to parents, to students before ratification by School Council.
  • Policies will be developed taking into account DET policies, memos and circulars relating to a particular policy area.
  • A database of policies and a review schedule to provide a timeline for reviews either annually or on a three-year basis is to be maintained.
  • When reviewing an existing school policy as per the three-year review cycle, the principal will consult with staff and the appropriate Committee/s, and to School Council for ratification.
  • Changes as a result of policy developments and / or reviews will be widely advised to students, staff and parents.
  • Staff will be given opportunity to provide input into the policy development or review process.
  • The focus of all school policies must remain the needs of students and school operations. Reference the school’s Duty of Care Policy
  • Any concerns relating to the structure of the school should be directed to the principal or School Council president.
  • Relevant policies will also be loaded onto the Microsoft 365 Teams and school website for community observation and comment

Communicating Throughout the Year with the School Community

Beaumaris Secondary College uses a variety of methods for ensuring the school community is well informed about school events.

Daily

  • COMPASS-Parent Portal -Parents are provided with a secure, personalised login to access attendance, student timetable, learning tasks, homework and email to teachers. It also provides school and teacher emailing capabilities and parent/teacher/ student conferences sign up.
  • School Website will provide regular updates, school documents and links to COMPASS and college Facebook pages.
  • Facebook page: a variety of extra-curricular programs, sharing images and updates on activities and events.

ONGOING

  • Ongoing learning feedback will be provided through continuous reporting in the COMPASS portal.

Fortnightly

  • Newsletter distributed fortnightly via email and also posted on the website. This celebrates a variety of activities and programs throughout the school as well as providing lists of key dates and events.

Monthly

  • School Council meetings are held, with parent and staff members that set the key directions of the college.

Term

  • End of Term Newsletter emailed: provides an overview of the past term events and activities.  This allows various programs to showcase student achievements.
  • Semester Reports Term 2 and 4
  • Semester Parent/ Teacher / Student Conferences

Annually

  • Information Nights
  • Curriculum Nights
  • INNOVATE Showcase nights

 

 

Policy

Communication Procedures and schedule for members of the school community

Staff

Students

Parents

General Community

Policy Review Date

Excursion, Incursion and Camping Policies & procedures

·         Brief in 1st PL days

·         Staff manual

·         Microsoft 365 Teams

Compass

·         Compass

·         School website

·         School website

Annually

Yard Duty / Supervision Policy

Duty of Care Policy

·         Brief in 1st PL days

·         Staff manual

·         Microsoft 365 Teams

 

·         Compass

·         School website

·         School website

Annually

Student Engagement & Attendance Policy

Mandatory Reporting Policy

·         Brief in 1st PL days

·         Staff manual

·         Microsoft 365 Teams

·         Student engagement workshops – staff meetings

·         Restorative Practices Training

·         Student Leadership Groups

·         GOAL group meetings

·         Compass

·         School website

·         Information Guide (in enrolment pack)

·         Parent Information Night

·         Newsletter

·         School website

Annually

Computer & Internet Usage Policy

·         Brief in 1st PL days

·         Staff manual

·         Microsoft 365 Teams

·         E-learning mtg at start of each year

·         Wednesday PD sessions

·         BYOD Portal

·         Enrolment pack

·         GOAL Groupmeetings

·         ICT Student Leaders

·         Assemblies

·         Compass

·         School website

·         Enrolment Pack

·         Newsletter

 

 

·         School website

 

Annually

Anaphylaxis Policy

·         Staff manual

·         Microsoft 365 Teams

·         Meeting at start of each semester to review policy and anaphylactic children

·         Twice Yearly mandated training program

·         Individual meetings with students and parents of anaphylactic children

·         Classroom discussion re food handling issues

·         Peer Support Leaders meetings

·         Compass

·         School website

·         Parent Information Night

·         Enrolment Information

·         Our Newsletter

·         Individual parent meetings with anaphylactic children

·         School website

Annually

First Aid Policy (incl. Medication and Asthma)

 

·         Staff manual

·         Microsoft 365 Teams

·         Meeting at start of year to review each policy & provide medical details of students.

·         Update first aid qualifications, CPR qualifications & asthma procedures

·         GOAL group teacher briefings

·         OH&S and Evacuation Planning cycle.

·         Enrolment pack

·         Compass

·         School website

·         Information Guide (in enrolment pack)

·         Parent Information Night

·         Our Newsletter

·         Parents sent medical information & asthma plans to update at start of each year

·         School website

 

Annually

Harassment Policy

·         Staff manual

·         Microsoft 365 Teams

·         Review of policy and procedures in 1st 3 days of school

·         Wellbeing Team review of dealing with issues of harassment

·         Restorative Practices Training program

 

·         Student Diary

·         GOAL Group sessions

·         Circle Time

·         Assemblies

·         Enrolment pack

·         Peer Support Program

·         Compass

·         School website

·         Information Guide (in enrolment pack)

·         Parent Information Night

·         Our Newsletter

·         School website

 

Annually

Emergency Management & Critical Incident Policies

·         Staff manual

·         Microsoft 365 Teams

·         Review of policy and procedures in 1st 3 days of school

·         Evacuation Drill/Lockdown – twice per year

·         GOAL Group sessions

·         Evacuation drills

·         School website

·         School website

 

Annually

Uniform Policy

·         Staff Manual

·         Microsoft 365 Teams

·         Staff meetings/briefings

 

·         Student Diary

·         GOAL Group sessions

·         Circle Time

·         Assemblies

·         Enrolment pack

·         Student Leadership meetings

·         Enrolment Pack

·         School newsletter

·         School website

·         Information Night

·         School website

Annually

Sunsmart Policy

·         Staff manual

·         Microsoft 365 Teams

·         Review of policy and procedures in 1st 3 days of school

 

·         GOAL Group

·         Enrolment pack

 

·         Enrolment Pack

·         School newsletter

·         School website

·         School website

 

Annually

Staff Leave Policy

Privacy Policy

Professional Learning Policy

·         Staff manual

·         Microsoft 365 Teams

·         Staff meetings

·         Consultative  meetings

·         Local Agreement implementation

 

·         School website

·         School website

 

Annually

Raising Concerns and Complaints Policy

·         Staff manual

·         Microsoft 365 Teams

·         GOAL Mentor

·         Refer to the school complaints policy

·         Enrolment Pack

·         School newsletter

·         School website

·         School website

·         School Newsletter

Annually

 

How to use this guide

This guide is intended to assist parents with the processes for contacting the relevant staff member.

  1. Use the  list below select the category that best relates to your query:

A.  Education

B.   Administration

C.   Policy and Procedures

D.  Community Connections

 

  1. Go to the Contact Protocol page for the most relevant category. Identify the first point of contact for your query. 
  2. Using the Contact Information page email via Compass or call the first point of contact.
  3. Please allow up to 3 school days for a response.

Names of Contacts

Principal

Debby Chaves

Assistant Principals

Peter Bartlett and Deb Kirk

Heads of Houses

Beckett-Stefan Andnovski

Ricketts-Lena Bartle-Smith

Southern- Amanda Jacobs

Waratah-Liam Walsh

Head of Wellbeing

Dilek Yucel

Careers Coordinator

Stephanie Martin

Sport Coordinator

Alana Durham

Leading Teacher -Curriculum and Pedagogy

Sarah Keating

Leading Teacher- Curriculum and Senior Pathways

Deb Jarvis

Year 7 GOAL Mentors

Year 8 GOAL Mentors

Year 9 GOAL Mentors

Year 10 GOAL Mentors

Beckett 8

Salaam Al Marashli

Beckett 1

Stefan Andonovski

Beckett 1

Stephanie Martin

Beckett 1

Rob Gray

Beckett 9

Harrison Whelan

Beckett 2

Erica Thomson

Beckett 2

Josh Slocum

Beckett 2

Matt Sweetlove

Beckett 10

Estelle AVGERINOS

 

Beckett 3

Beth Cain

 

Ricketts 3

Pavani KATUGAMPOLA

Ricketts 3

Gemma Ford

Ricketts 4

Simone Schuetz

Ricketts 3

Jack Crameri

Ricketts 4

Carly Doyle

Ricketts 4

Maddie Hunter-Smith

Ricketts 5

Simone Hamlett

Ricketts 4

Chris Burley

 

Ricketts-5

Lena Bartle- Smith

Ricketts 6

Steve Tjekema

 

Southern 5

Ryan Hubbard

Southern 6

Amelia Ghiradello

Southern 7

Emily Koene

Southern 5

Amanda Jacobs

Southern 6

Catherine Reinhardt

Southern 7

Sheena Worthy

Southern 8

Tom Chesters

Southern 6

Steve Seddon

 

Southern 7

Aimee Shattock

 

Southern 9

Melissa Casly

 

Waratah 1

Stephanie Douglas

Waratah 8

Lauren Gellart

Waratah 10

Camilla Saunders

Waratah 7

Chris Robinson

Waratah 2

Peter Morgan

Waratah 9

Melanie Atma-Gertler

Waratah 11

Mariza Pagel

Waratah 8

Liam Walsh

 

Waratah 10

Daniel Noble

Waratah 12

 Aimee Blackman

 

A. Education Contact Protocol

Once you have identified the specific area for your question then go to the Contact Information Listing for specific names.

If your question is not covered in these areas please contact the school receptionist for assistance on 85699200

Area

First Point Of Contact

Area

First Point Of Contact

Academic/Classroom

Student learning

Student assessment

Subject Homework

Excursions

 

 

Subject Teacher

 

Wellbeing

Pastoral Care

Social Group Programs

Counselling

 

 

GOAL Mentor

Wellbeing Coordinator

 

General

Timetables

Wellbeing

Homework

Behaviour

Uniform

Attendance

 

 

 

 

GOAL Mentor

 

Careers

GOAL Mentor/ Assistant Principal

Extra Curricula

Instrumental Music

 

 

Camilla Saunders

Melanie Atma-Gertler

Curriculum

Single Subject Information

 

Subject Teacher

Check Compass

Subject Changes

Assistant Principal

Sports Program

Sports Coordinator

Alannah Durham

 

 

 

B. Administration Contact Protocol

 

Area

First Point Of Contact

Area

First Point Of Contact

Enrolments

Prospective students

Transition Year 6 to 7

Testing

Out of Zone Information

 

 

Deb Kirk

Assistant Principal

Technology

Internet Security

School Software

COMPASS Parent Portal

BYOD Program

 

 

 Peter Bartlett

Assistant Principal

 

Front Office

Student Invoices

Fees and Payments

Financial Assistance

 

Accounts Receivable

Accounts Receivable

Business Manager

Facilities

Grounds

Maintenance

Safety

 

Facilities Manager-

John Hogan

 

Attendance

Late arrival/early leaving

Lost and Found

GOAL Mentor

 

First Aid

Illness

Medications

Asthma Plans

Health Information

 

First Aid Officer

 

 

C. Policy and Procedures Contact Protocol

 

Area

First Point Of Contact

Area

First Point Of Contact

School Day

Attendance/Absences

Hours –before and afterschool

Travel to and from school

 

Front Office

Front Office

Front Office

Strategic Plan/Annual Implementation Plan

Leadership

Whole School Outcomes

NAPLAN

 

 

 

Principal

Principal

Deb Kirk

Assistant Principal

 

Engagement and Wellbeing Policy

School Expectations

Behaviour concerns

Cybersafety

 

 

GOAL Mentor

 

 

 

D. Community Connections Contact Protocol

Area

First Point Of Contact

Area

First Point Of Contact

School Council

Membership/Roles

 

Principal

 

 

 

School Calendar

 

Assistant Principal

Community Partnerships

City of Kingston

 

 

Principal

Publicity

Website

Facebook pages

 

Principal

 

Community Spaces

Theatre

Gym

Oval

 

Peter Bartlett Assistant Principal

 

 

117/136 Reserve RD Beaumaris, Victoria 3193

(03) 8569 9200

beaumaris.sc@edumail.vic.gov.au